Global talent mobility means recruiters are increasingly bringing in specialists from other cities, countries, or even continents. Renting an apartment for an employee has become one of the most attractive benefits today, alongside private healthcare and financial bonuses. Below you’ll find a practical guide that will help you:
- evaluate available rental models,
- optimize costs,
- simplify formalities,
- ensure team comfort and productivity.
Why offer a corporate apartment?
- Faster relocation – no stress related to finding accommodation shortens the employee onboarding time.
- Better employer branding – housing benefits help your company stand out and increase team loyalty.
- Higher productivity – comfortable living conditions support focus and team integration.
The Polish rental market – current trends
The average time listings stay active has dropped by up to 40% over the past year, and in major cities, a typical apartment disappears from platforms within just a few days. This means that traditional apartment hunting for multiple employees can take weeks. A better solution is professional rental – a service where one company provides many fully equipped apartments at a single address.
Private rental vs. professional rental
Renting employee apartments from private landlords can be problematic. What if you need to secure several apartments for a team, all near the office, with similar standards and sizes? This requires cooperation with many individual owners, making the process longer, more complex, and costly.
Private rentals can also be unpredictable – the owner may decide to sell or move back in at any time. After the lease ends, it may not be possible to extend the agreement, even if the employee still needs the apartment.
| Criterion | Private landlord | Professional rental |
|---|---|---|
| Number of apartments under one roof | 1 | 100+ |
| Guaranteed fixed rent | ❌ | ✔️ |
| Agreement and paperwork | individual | standardized |
| VAT invoicing | often unavailable | ✔️ full VAT |
| 24/7 tenant support | depends on landlord | ✔️ dedicated support |
That’s why professional rental is a significantly better option for companies seeking employee housing.
Benefits of professional rental with Urban Home
Speed and scale
- One agreement for dozens of apartments within 48 hours.
- Buildings located in Poland’s two largest business hubs: Warsaw and Wrocław.
Stable, predictable cost
Fixed rent throughout the lease makes HR and finance budgeting easier.
Convenient location
All Urban Home properties are situated within ≤ 30 minutes of business districts by public transport and surrounded by green areas and local services.
High standard and turnkey readiness
- fully furnished interiors
- household appliances
- Wi-Fi included
- optional parking spaces
- coworking areas for tenants
Comprehensive tenant service
A dedicated Tenant Advisor handles daily issues, coordinates maintenance, and tracks lease deadlines.
Employee apartment rental and company expenses
Renting an apartment from a professional rental company offers another advantage: the renting company receives a VAT invoice, allowing the cost of rent to be included as a business expense.
Although private landlords can issue invoices, they are not required to unless asked. Additionally, a private landlord may qualify for VAT exemption. For companies that are VAT payers, an invoice without VAT is less advantageous, as it prevents VAT deductions.
Apartment rental vs. short-term accommodation
Companies renting apartments for employees also offer short-term accommodation services related to business trips of limited duration. At Urban Home, your company can house employees for periods from 3 to 12 months.
Employee accommodation through professional rental is a great alternative to long-term stays in hotels or hostels. It provides comfortable living conditions and a genuine home-like atmosphere.
FAQ: common HR questions
Can I extend the lease if the project is prolonged?
Yes, we offer flexible extensions with at least 30 days’ notice.
What if the employee is relocated to another city?
We provide apartments in multiple cities – apartment transfers can be done under the same agreement, without additional costs.
Do you allow pets?
Yes, we are pet-friendly.